City of Urbana, Ohio
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Urbana, Ohio

Urbana Police Division Bad Check Procedure

Section 42.2.10 - Bad Check Procedure
The policy of the Urbana City Prosecutor and the Urbana Police Division is to process bad checks through the criminal justice system in a timely and effective manner with the purpose of preventing future incidents of passing bad checks by the individual and, when possible, seeking restitution to the merchant.  The handling of bad checks will be performed in a manner that keeps the liability risk to a minimum (for both the city and the merchant).

For purposes of this procedure, bad checks are checks that are returned by the financial institution because the account holder had insufficient funds in the account to cover the check, or the account was closed.  Bad checks do not include the following:
  • Stolen Checks
  • Forged Checks
  • Checks issued on a fraudulent account

Stolen checks, forged checks, and checks issued on a fraudulent account must be submitted immediately to the Urbana Police Division, if an investigation and prosecution is desired.

Below are three requirements that must be met before submitting a bad check complaint to the Urbana Police Division.  If the three requirements are not met, the Urbana Police Division will not accept or investigate the bad check complaint. These requirements are needed to effectively investigate the incident and to keep the liability risk to a minimum.
  1. Bad checks must be submitted to the Urbana Police Division within 60 days of being cashed by the merchant.  For extenuating circumstances, the Urbana Police Division has the discretion of accepting bad check complaints after the 60-day period.
  2. Before submitting a bad check complaint to the Urbana Police Division, the merchant must send a certified letter to the issuer of the bad check and give the issuer 10 days from the receipt of the certified letter to pay the check. In addition, if the certified letter is undeliverable for any reason other than when forwarding address, the merchant must send an additional letter to the issuer via regular mail, and then give the offender ten days from the mailing date to pay the bad check.  If available, submit a copy of the documentation sent.
  3. The following information must be obtained, then noted on the face of the check:
  • The issuer's address (verify with issuer)
  • The issuer's driver's license or state identification card number (the clerk must obtain the number from the issuer's card; remember to compare the photograph to the issuer).  Clerk must be the one to write the number on the face of the check.
  • The clerk's initials or other identifying mark.

Generally, if a misdemeanor offender is not arrested on a passing bad check warrant/summons within one year, the City Prosecutor will seek dismissal of the warrant through the court at the expiration of the one year period, and the bad check will be returned to the merchant.
​
Once a merchant files a bad check complaint with the Urbana Police Division, the merchant may accept payment to reimburse the merchant for the bad check; however the merchant must inform the Urbana Police Division of the payment.
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City of Urbana
205 S Main St
Urbana, OH 43078
937-652-4300
The information through this site may include inaccuracies or errors. The City of Urbana website should not be relied upon for personal, legal or financial decisions. Consult the appropriate City personnel for advice relevant to your situation.

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Urbana, Ohio
  • Home
  • Government
    • Administration >
      • Mayors & Directors
      • Resident Request Forms
    • Boards & Commissions >
      • Applications & Publications
      • Board of Nuisance Appeals
      • Building & Zoning Board of Appeals
      • Cemetery Board
      • Downtown Design Review Board
      • Municipal Civil Service Commission
      • Parks & Recreation Board
      • Planning Commission
      • Salary Commission
      • Shade Tree Commission
      • Tax Incentive Review Council
    • City Council >
      • City Mission Statement
      • City Council Minutes
      • City Council Agenda Packet
      • Council Department Liaisons
    • Finance
    • Income Tax
    • Law Director
    • Lodging Tax
    • Municipal Court
    • Ordinances & Charter
    • Zoning & Compliance >
      • Zoning
      • Code Compliance
      • Vacant Building Registration Program
      • Zoning Map
      • Property Maintenance Code
  • Services
    • Police >
      • Records Department
      • Community Outreach >
        • A.L.I.C.E. Program
        • Are You OK? Program
        • Safety Town
        • Speed Sentry Radar Sign
        • Vacation House Checks
        • Mascot - Officer Stanley
      • UPD Citizens Police Academy
      • Division Roster
      • Police FAQ's
      • Fingerprinting Services
      • Crime/Drug Tip Hotline
      • Bad Check Procedure
      • Bicycle, Skateboard, Rollerblade Laws
      • Police Division Forms
      • Domestic Violence Protection Orders
      • Traffic Complaints
      • City of Peace
      • UPD History
    • Engineering >
      • City Maps
      • City of Urbana Title VI Policy
      • Flood Plain Mapping Info
      • Infrastructure Improvements
      • South High Street Improvements, PID #112019 (CHP-S. High Street)
      • North Main Street Safety Study
      • Permit Forms
      • Standards & Regulations
    • Fire & EMS >
      • HIPAA
      • Fire Programs
      • Open Burn
      • Fire Division Photos
      • Annual Reports
      • District Map
      • Fire FAQ's
    • Compost Facility
    • Recycling
    • Streets >
      • Mailbox Policy
      • Snow Removal Policy
      • City Streets Map
    • Stormwater
    • Utility Billing
    • Water >
      • Utility Billing
    • Water Reclamation Facility >
      • Industrial Pretreatment
      • Sewer Maintenance
      • Utility Billing
  • Community
    • Grimes Municipal Airport >
      • Info for Pilots
      • Grimes Municipal Airport History
      • Documents and Fees
      • Champaign Aviation Museum & B-17 Project
      • Midwest Corporate Air, LLC
    • Best Hometown
    • Calendar
    • Cemetery >
      • Greenwood Arboretum
    • City of Peace
    • Community Development >
      • Champaign Co. Housing Analysis
      • Downtown Urbana Designated Outdoor Refreshment Area (DORA)
      • North Main Street Corridor Plan
    • Dining
    • DORA
    • Lodging
    • Parks & Recreation >
      • Pool
      • Shelterhouses
      • Sports
      • Indoor Facilities
      • Melvin Miller Park
      • Fido's Field
      • Festival
    • News & Public Notices
  • Business
    • Bid Information >
      • Awarded Bids
    • Champaign County Economic Development
    • News
  • Contact Us
    • Ask the Mayor
    • Departmental Directory
    • Emergency Numbers
    • Who Do I Call?
    • FAQ's
    • Job Opportunities
    • Forms & Documents
    • Resident Request Forms
  • Employees